Every invoice arrives by itself.
Whatever is missing — we ask for it for you.
Everyone collects invoices. ScaleFlow also finds what is missing against your bank statement — and asks the supplier for it on your behalf.Every invoice above ₪5,000 is checked for an allocation number. If it is missing, we ask the supplier for a corrected invoice — before the VAT is lost.
No credit card required
Nothing to cancel if you don’t continue · Set up in 3 minutes
How it works
Set it up once. From then on it runs by itself.
Connect e-mail and WhatsApp
Your own forwarding address, plus a WhatsApp number for photos and PDFs. Old invoices can be imported too.
We read everything and compare it to the bank
Every payment gets a document, and whatever is missing is flagged — with an alert on WhatsApp or e-mail, as you choose.
Ask, close, send
On the date you pick, your accountant gets the whole month: Excel, PDFs, a Hashavshevet import file — and a list of what is still missing.
Explainer video — coming soon
Meanwhile: start the free trial, setup takes 3 minutes.
We only see what you choose to forward — never your whole inbox.
You decide which e-mails reach us. When a direct Gmail or Outlook connection arrives, you will still choose what we see.
Every missing invoice — or one without an allocation number — is VAT you can’t reclaim.
ScaleFlow shows how much VAT is waiting in your documents this month — and which invoices are still missing before you can claim it.
Illustration with the standard rate. Your real VAT to reclaim and missing payments appear in the app; invoices without an allocation number are flagged, with the VAT at risk, in the monthly report.
Everything the others do — and what nobody else does
Payments vs documents
Upload a bank statement (PDF or CSV) and see at once which payments still have no invoice — and which supplier to ask.
We chase for you
A reminder to you on WhatsApp or e-mail — or a request straight to the supplier, in the supplier’s language.
Allocation number check
Every invoice above ₪5,000 before VAT is checked: is there an allocation number, and is it valid? If not, we ask the supplier for a corrected invoice.
Any currency
Paid in your local currency for an invoice in dollars or euros? We match it by supplier and date.
E-mail capture, 24/7
Forward from Gmail, Outlook or any mailbox to your personal address. Several inboxes per account.
Scan on WhatsApp
Send a receipt photo, a PDF or an SMS with an invoice link.
Rules that learn
Answer once — “Remember forever” applies it to every document from that supplier.
Expenses and VAT dashboard
By month, category and supplier. How much VAT is waiting to be reclaimed.
Duplicates and gaps
An invoice that arrived twice, or one missing a detail, is flagged immediately.
Several businesses, one account
Automatic separation between companies and projects by tax ID.
A monthly package for your accountant
Excel, PDF, ZIP and an import file for Hashavshevet.
Three languages
English, Hebrew and Romanian — and invoices are read in any language.
Fair pricing, no surprises
30-day free trial on every plan. No credit card required.
Basic
- ✓ 1 e-mail inbox
- ✓ 1 WhatsApp number
- ✓ 1 business
- ✓ Up to 60 documents a month
- ✓ 1 year of history
- – Payments vs documents
- – Automatic requests for missing documents
- – API access
Business
- ✓ 3 e-mail inboxes
- ✓ 3 WhatsApp numbers
- ✓ 1 business
- ✓ Unlimited documents
- ✓ 4 years of history
- ✓ Payments vs documents
- ✓ Automatic requests for missing documents
- – API access
Managers
- ✓ 10 e-mail inboxes
- ✓ 10 WhatsApp numbers
- ✓ 5 businesses
- ✓ Unlimited documents
- ✓ 4 years of history
- ✓ Payments vs documents
- ✓ Automatic requests for missing documents
- ✓ API access
WhatsApp and e-mail · Automatic reading in any language · Allocation number check · Duplicate detection · Excel / PDF / ZIP and a Hashavshevet file · Monthly accountant report · Cancel in one click
Your clients send everything. You stop chasing.
Two ways to work with us: join as a partner and earn a monthly commission on every client you bring — or buy ScaleFlow for all your clients at an office price.
See how the partnership worksFrequently asked questions
Do I need to give you access to my mailbox?
No. We only see what you choose to forward — never your whole inbox. You set a forwarding rule in Gmail or Outlook to your personal ScaleFlow address. A direct Gmail/Outlook connection is coming soon, and even then you decide what we see.
What is an allocation number and why does it matter?
Since 1 June 2026, a tax invoice above ₪5,000 before VAT needs an allocation number from the Israel Tax Authority. Without a valid one, its VAT can’t be deducted. We check every such invoice and, if the number is missing, ask the supplier for a corrected invoice.
Which software does my accountant get the files for?
Excel and PDF for any software, plus an import file for Hashavshevet.
Do I need a credit card for the trial?
No. The trial is free for 30 days and needs no card, so there is nothing to cancel if you don’t continue.
Who do you contact about missing invoices?
You decide. By default we remind you on WhatsApp or e-mail. If you save a supplier’s e-mail or WhatsApp number, we ask the supplier directly, in their language.
What happens if I cancel?
You can export all your documents at any time. Cancelling takes one click.