Every invoice arrives by itself.
Whatever is missing — we ask for it for you.
ScaleFlow collects invoices from your e-mail and WhatsApp, checks them against your bank statement, reminds you about anything missing — and sends your accountant a closed month, on the day you choose.
No credit card required
Nothing to cancel if you don’t continue · Set up in 3 minutes
How it works
Set it up once. From then on it runs by itself.
Connect e-mail and WhatsApp
Your own forwarding address, plus a WhatsApp number for photos and PDFs. Old invoices can be imported too.
We read everything and compare it to the bank
Every payment gets a document, and whatever is missing is flagged — with an alert on WhatsApp or e-mail, as you choose.
Ask, close, send
On the date you pick, your accountant gets the whole month — Excel, PDFs and an export for their software.
Explainer video — coming soon
Meanwhile: start the free trial, setup takes 3 minutes.
We only see what you choose to forward — never your whole inbox.
You decide which e-mails reach us. When a direct Gmail or Outlook connection arrives, you will still choose what we see.
Every missing invoice is VAT you can’t reclaim.
ScaleFlow shows how much VAT is waiting in your documents this month — and which invoices are still missing before you can claim it.
Illustration with the standard rate. Your real VAT to reclaim and the payments still without a document appear in the app.
Everything the others do — and what nobody else does
Payments vs documents
Upload a bank statement or connect Xero. See immediately which supplier to contact to get the missing invoice.
We chase for you
A reminder to you on WhatsApp or e-mail — or a request straight to the supplier, in the supplier’s language.
Built for your country
e-Factura in Romania, myDATA in Greece, allocation numbers in Israel, Xero in South Africa and the UK.
Any currency
Paid in your local currency for an invoice in dollars or euros? We match it by supplier and date.
E-mail capture, 24/7
Forward from Gmail, Outlook or any mailbox to your personal address. Several inboxes per account.
Scan on WhatsApp
Send a receipt photo, a PDF or an SMS with an invoice link.
Rules that learn
Answer once — “Remember forever” applies it to every document from that supplier.
Expenses and VAT dashboard
By month, category and supplier. How much VAT is waiting to be reclaimed.
Duplicates and gaps
An invoice that arrived twice, or one missing a detail, is flagged immediately.
Several businesses, one account
Automatic separation between companies and projects by tax ID.
A monthly package for your accountant
Excel, PDF and ZIP, organised by month — plus an estimate of the VAT to reclaim and a list of what is still missing.
Three languages
English, Hebrew and Romanian — and invoices are read in any language.
Fair pricing, no surprises
30-day free trial on every plan. No credit card required.
Basic
- ✓ 1 e-mail inbox
- ✓ 1 WhatsApp number
- ✓ 1 business
- ✓ Up to 60 documents a month
- ✓ 1 year of history
- – Payments vs documents
- – Automatic requests for missing documents
- – API access
Business
- ✓ 3 e-mail inboxes
- ✓ 3 WhatsApp numbers
- ✓ 1 business
- ✓ Unlimited documents
- ✓ 4 years of history
- ✓ Payments vs documents
- ✓ Automatic requests for missing documents
- – API access
Managers
- ✓ 10 e-mail inboxes
- ✓ 10 WhatsApp numbers
- ✓ 5 businesses
- ✓ Unlimited documents
- ✓ 4 years of history
- ✓ Payments vs documents
- ✓ Automatic requests for missing documents
- ✓ API access
WhatsApp scanning · AI extraction in any language · Rules · Duplicate detection · Excel / PDF / ZIP export · Monthly accountant report · Cancel in one click
Your clients send everything. You stop chasing.
Two ways to work with us: join as a partner and earn a monthly commission on every client you bring — or buy ScaleFlow for all your clients at an office price.
See how the partnership worksFrequently asked questions
Do I need to give you access to my mailbox?
No. We only see what you choose to forward — never your whole inbox. You set a forwarding rule in Gmail or Outlook to your personal ScaleFlow address. A direct Gmail/Outlook connection is coming soon, and even then you decide what we see.
My country already has e-invoicing. Why do I need you?
The e-invoicing system brings in local invoices. We bring in everything else — foreign suppliers, receipts, card payments — and check that every payment has a document.
I use Xero. Does it connect?
Yes. We find the receipt for every Xero bank transaction that has no document and prepare it for reconciliation.
Do I need a credit card for the trial?
No. The trial is free for 30 days and needs no card, so there is nothing to cancel if you don’t continue.
Who do you contact about missing invoices?
You decide. By default we remind you on WhatsApp or e-mail. If you save a supplier’s e-mail or WhatsApp number, we ask the supplier directly, in their language.
What happens if I cancel?
You can export all your documents at any time. Cancelling takes one click.